Prompt Frameworks
1. Communication Prompts
Prompts for drafting, refining, or summarizing communications.
| Prompt Type | Purpose |
|---|---|
| Client Update Email | Provide install progress, timelines, or status |
| Downtime Notification | Inform clients of upcoming system outages or service windows |
| Internal Status Summary | Brief leadership or teams on project progress |
| Escalation Message | Professionally flag a risk or issue to a higher audience |
| Meeting Invite or Follow-Up | Prepare or summarize agenda, notes, and outcomes |
Example: “Write a client-facing email updating them on the successful install completed yesterday, including next steps and support contacts.”
Quick Fill-In Template: “Write a [type of message] to [audience] about [event/update], including [details]. Use a [tone] and format as [style].”
2. Documentation Prompts
Use AI to help build or polish formal documentation.
| Prompt Type | Purpose |
|---|---|
| Project Charter Draft | Generate a baseline charter from project description |
| Change Request Form | Build standardized documentation for proposed changes |
| Risk Log Entry | Help craft clear risk statements with impact and mitigation |
| Post-Mortem Summary | Wrap up findings, lessons learned, and action items |
| SOW/Contract Draft Assist | Draft early version of a scope of work from a bulleted outline |
Example: “Draft a risk log entry for a project timeline delay due to a vendor system failure, including risk rating and mitigation steps.”
Quick Fill-In Template: “Create a [type of document] for [project/phase] including [specific items]. Write in a [tone] and format as [style].”
3. Planning and Scheduling Prompts
For organizing resources, deliverables, and timelines.
| Prompt Type | Purpose |
|---|---|
| Resource Allocation Plan | Recommend resource distribution across teams or tasks |
| Project Timeline Summary | Turn milestones into a readable roadmap |
| Phase Planning Breakdown | Structure tasks by phase, with objectives and owners |
| Meeting Agenda Generator | Create agendas from a project’s current status and goals |
Example: “Create an agenda for our software install kickoff meeting with time slots for introductions, scope review, risk planning, and Q&A.”
Quick Fill-In Template: “Create a [plan/schedule/agenda] for [project/phase/team] that includes [main items]. Format as a [style].”
4. Data Review and Analysis Prompts
AI helps interpret reports, logs, and trends.
| Prompt Type | Purpose |
|---|---|
| Risk Trend Analysis | Spot patterns in recurring or increasing risks |
| Budget Variance Summary | Explain over/under-spend based on actuals vs forecast |
| Task Completion Trends | Identify delay causes or workload imbalances |
| Resource Utilization Review | Analyze staff allocations and flag bottlenecks |
Example: “Analyze the attached Excel sheet and summarize which departments are consistently exceeding their projected hours over the last 30 days.”
Quick Fill-In Template: “Analyze this [data/report] and summarize findings about [metric or trend]. Present insights in [tone] and [format] for [audience].”
5. Style-Based Prompt Modifiers
Prompt extensions that adjust tone, format, or guardrails.
| Modifier Type | Effect |
|---|---|
| Tone (Professional, Friendly, Concise) | Adjusts emotional feel and word choice |
| Format (Bullet List, Table, Paragraph) | Sets visual layout of output |
| Audience (Client, Leadership, Team) | Tunes language for understanding and clarity |
| Limitations (Exclude Jargon, No Names) | Ensures safety and privacy |
Example: “Use a professional tone, bullet list format, and exclude any client names.”
Quick Fill-In Template: “Use a [tone] tone, format as [structure], and avoid [limitations] in the response.”
6. Troubleshooting & Help Prompts
Use when PMs want AI assistance or guidance.
| Prompt Type | Purpose |
|---|---|
| Prompt Fixer | Ask AI to improve a vague or weak prompt |
| Project Kickoff Help | Ask AI for steps, templates, or checklists for new projects |
| Conflict Resolution Advice | Get phrasing help for delicate client or team conversations |
Example: “My prompt isn’t working — improve this: ‘Tell me about the project.’ I want a project summary with timeline and key milestones.”
Quick Fill-In Template: “Help me improve this prompt: ‘[insert prompt]’. I want to achieve [goal]. Refine it to be more [specific/effective/targeted].”
Get Started Now
Begin with our first lesson:
Prompt 101: Anatomy of a Great Prompt
Prompt Frameworks
Prompt Patterns: Reusable Frames for Better Results
Check back soon for more classes!
- © E-TECH
- 2025